Admininstrative Services Manager - Indianapolis, IN

Description

Messer Construction Co. is an award-winning construction manager and general contractor that provides leadership for complex commercial building projects. An employee-owned company, Messer now stands as one of the nation’s leading healthcare and higher education builders. Messer’s footprint has grown to eleven regional offices located across the Midwest and Southeast: Greenville, South Carolina; Charlotte & Raleigh, North Carolina; Columbus, Cincinnati, & Dayton, Ohio; Louisville and Lexington, Kentucky; Indianapolis, Indiana; and Knoxville & Nashville, Tennessee. Messer employees live where they work, resulting in the company’s sustained commitment to building better communities.  

We are currently seeking an experienced, self-starter, goal oriented, successful professional to fill the role of Administrative Services Manager in our Indianapolis office.  This is a full-time, 40 hour a week position that requires the ability to work in the office 5 days a week. As an Administrative Services Manager you will manage the regional office and provide administrative support to the regional Vice President and other senior staff.

What You Will Do:

• Provide administrative support to the regional Vice President, and other senior staff as needed.
• Manages regional office, including front desk operations, facilities maintenance, technology, office equipment, mail & supplies to establish and maintain a professional work environment.
• Responsible for contractor licenses, labor law poster compliance and office contracts.
• Manages expenditures for the regional office including forecasting and tracking itemized spending data.
• Manages the SharePoint site for the region.
• Coordinates employee-related transactions which include regional recruiting, onboarding and separations.
• Responsible for invoice review and coding, and a variety of accounting related transactional processes including office overhead expenses and employee reimbursements.
• Coordinates travel needs for cross-market travelers and associated allowances as needed.
• Coordinates regional/company meetings, events, lunches, including sending out invitations, securing the venue, audio/visual needs, and food and beverage.

A successful candidate will serve as an ambassador for the region and can manage sensitive situations confidentially.  They can drive results, manage conflict, cultivate innovation and plan and prioritize work.

What You Will Bring:

• Five (5) + years of administrative experience, construction experience a plus
• High school diploma required, college degree a plus
• Advanced Microsoft Office (Excel: pivot tables, conditional formatting.  PowerPoint: Incorporate audio/video, templates/themes, transitions, etc.). Ability to train others.
• Advanced working knowledge of how to create and manipulate PDFs (PDF markup, search, tool chest, cut content, bookmark, page number, apply digital stamps.)

We build where we live, and it shows.  When you take charge of your career through professional growth and collaboration, you can’t help but feel your impact on the community and the industry. And it’s what you can expect at Messer each day. In business since 1932 and employee-owned since 1990, Messer is the commercial construction company committed to building better. Join Messer, where building with purpose is the foundation of everything we do.

All Messer employees are required to comply with our Substance Abuse Prevention Policy as a condition of employment. Messer may condition offers of employment upon taking and passing of a post-offer/pre-employment drug screen.

Messer is an equal opportunity employer, and all qualified applicants will receive consideration without regard to race, color, religion, sex, national origin, disability status, veteran status, sexual orientation or gender identity. 

Messer is committed to a diverse workforce.